File Clerks
SOC: 43-4071.00

Description:

File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.


National Salary Information:

Hourly Statistics:

Annual Statistics:

Source: Bureau of Labor Statistics 2015 wage data.


Employment Projections:

Employment (2014):
159,000 employed

Projected (2024):
150,100 employed

Projected growth (2014-2024)


Source: Bureau of Labor Statistics 2015 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.


Alternate Titles:

  • Admissions Clerk
  • Blueprint Clerk
  • Brand Recorder
  • Card Filer
  • Claims Clerk
  • Classification Clerk
  • Clerk
  • Computer Aide
  • Computer Tape Librarian
  • Credit Card Clerk
  • Cut File Clerk
  • Cut Filer
  • Death Surveys Coder
  • Document Clerk
  • Document Coordinator
  • Document Scanner
  • Documentation Specialist
  • Enrollment Clerk
  • Enrollment Specialist
  • File Clerk
  • File Keeper
  • Filer
  • Filing Clerk
  • Fingerprint Clerk
  • History Card Clerk
  • Human Resources Assistant (HR Assistant)
  • Imaging Clerk
  • Import Export Clerk
  • Index Clerk
  • Indexer
  • Intelligence Clerk
  • Invoice Coder
  • Kardex Clerk
  • Keyboarding Clerk
  • Librarian
  • Line Assigner
  • Lister
  • Manufacturing Clerk
  • Map Clerk
  • Medical Records Clerk
  • Medical Records Coder
  • Morgue Keeper
  • Morgue Librarian
  • Office Assistant
  • Police Records Clerk
  • Pre Coder
  • Record Clerk
  • Record Filing Clerk
  • Record Keeper
  • Records Analyst
  • Records Clerk
  • Records Custodian
  • Records Specialist
  • Records Technician
  • Support Technician
  • Tape Librarian


  • Job Zone Two: Some Preparation Needed

    Experience:

    Some previous work-related skill, knowledge, or experience is usually needed. For example, a teller would benefit from experience working directly with the public.

    Education:

    These occupations usually require a high school diploma.

    Job Training:

    Employees in these occupations need anywhere from a few months to one year of working with experienced employees. A recognized apprenticeship program may be associated with these occupations.


    Required Skills:

  • Reading Comprehension
  • Active Listening
  • Writing
  • Speaking
  • Mathematics
  • Critical Thinking
  • Active Learning
  • Learning Strategies
  • Monitoring
  • Social Perceptiveness
  • Coordination
  • Persuasion
  • Negotiation
  • Instructing
  • Service Orientation
  • Complex Problem Solving
  • Operations Analysis
  • Technology Design
  • Programming
  • Operation Monitoring
  • Operation and Control
  • Quality Control Analysis
  • Judgment and Decision Making
  • Systems Analysis
  • Systems Evaluation
  • Time Management
  • Management of Financial Resources
  • Management of Material Resources
  • Management of Personnel Resources

  • Knowledge Used:

  • Administration and Management
  • Clerical
  • Economics and Accounting
  • Sales and Marketing
  • Customer and Personal Service
  • Personnel and Human Resources
  • Production and Processing
  • Food Production
  • Computers and Electronics
  • Engineering and Technology
  • Design
  • Mathematics
  • Physics
  • Biology
  • Psychology
  • Sociology and Anthropology
  • Geography
  • Medicine and Dentistry
  • Therapy and Counseling
  • Education and Training
  • English Language
  • Foreign Language
  • History and Archeology
  • Philosophy and Theology
  • Public Safety and Security
  • Law and Government
  • Telecommunications
  • Communications and Media
  • Transportation


  • Tasks:

  • Add new material to file records or create new records as necessary.
  • Track materials removed from files to ensure that borrowed files are returned.
  • Gather materials to be filed from departments or employees.
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Assign and record or stamp identification numbers or codes to index materials for filing.
  • Answer questions about records or files.
  • Modify or improve filing systems or implement new filing systems.
  • Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Operate mechanized files that rotate to bring needed records to a particular location.
  • Design forms related to filing systems.
  • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
  • Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
  • Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
  • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
  • Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.

  • Tools & Technology:

  • Computer inkjet printers
  • Copy machines
  • Document scanners
  • Document stamps
  • File cabinets
  • Laser facsimile machines
  • Mechanized file systems
  • Microfiche viewing equipment
  • Microfilm viewing equipment
  • Multiline telephone systems
  • Personal computers
  • Stepladders
  • Data entry software
  • Electronic filing software
  • Electronic health record EHR software
  • Email software
  • Intuit QuickBooks software
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Office software
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Microsoft Word
  • Optical scanning software


  • office and administrative support


    industry stats

    SOC: 43-0000

    Total Employed: 21,846,420

    Average Annual Salary: $36,330