Municipal Clerks
SOC: 43-4031.02

Description:

Draft agendas and bylaws for town or city council; record minutes of council meetings; answer official correspondence; keep fiscal records and accounts; and prepare reports on civic needs.


National Salary Information:

Hourly Statistics:

Annual Statistics:

Source: Bureau of Labor Statistics 2015 wage data.


Employment Projections:

Employment (2014):
140,800 employed

Projected (2024):
147,100 employed

Projected growth (2014-2024)


Source: Bureau of Labor Statistics 2015 2014-2024 employment projections external site. "Projected growth" represents the estimated change in total employment over the projections period (2014-2024). "Projected job openings" represent openings due to growth and replacement.


Alternate Titles:

  • City Clerk
  • City Recorder
  • City Secretary
  • Clerk
  • Crier
  • Deputy Administrator
  • Deputy City Clerk
  • Deputy Clerk
  • Deputy Register of Deeds
  • Municipal Clerk
  • Recorder
  • Recorder of Deeds
  • Register of Deeds
  • Register of Wills
  • Registrar
  • Registration Officer
  • Town Administrator
  • Town Clerk
  • Township Clerk


  • Job Zone Three: Medium Preparation Needed

    Experience:

    Previous work-related skill, knowledge, or experience is required for these occupations. For example, an electrician must have completed three or four years of apprenticeship or several years of vocational training, and often must have passed a licensing exam, in order to perform the job.

    Education:

    Most occupations in this zone require training in vocational schools, related on-the-job experience, or an associate's degree.

    Job Training:

    Employees in these occupations usually need one or two years of training involving both on-the-job experience and informal training with experienced workers. A recognized apprenticeship program may be associated with these occupations.


    Required Skills:

  • Reading Comprehension
  • Active Listening
  • Writing
  • Speaking
  • Mathematics
  • Critical Thinking
  • Active Learning
  • Learning Strategies
  • Monitoring
  • Social Perceptiveness
  • Coordination
  • Persuasion
  • Negotiation
  • Instructing
  • Service Orientation
  • Complex Problem Solving
  • Operations Analysis
  • Technology Design
  • Programming
  • Operation Monitoring
  • Operation and Control
  • Quality Control Analysis
  • Judgment and Decision Making
  • Systems Analysis
  • Systems Evaluation
  • Time Management
  • Management of Financial Resources
  • Management of Material Resources
  • Management of Personnel Resources

  • Knowledge Used:

  • Administration and Management
  • Clerical
  • Economics and Accounting
  • Sales and Marketing
  • Customer and Personal Service
  • Personnel and Human Resources
  • Computers and Electronics
  • Mathematics
  • Psychology
  • Sociology and Anthropology
  • Geography
  • Therapy and Counseling
  • Education and Training
  • English Language
  • History and Archeology
  • Public Safety and Security
  • Law and Government
  • Telecommunications
  • Communications and Media
  • Transportation


  • Tasks:

  • Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.
  • Record and edit the minutes of meetings and distribute to appropriate officials or staff members.
  • Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.
  • Issue public notification of all official activities or meetings.
  • Maintain and update documents, such as municipal codes or city charters.
  • Prepare meeting agendas or packets of related information.
  • Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.
  • Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.
  • Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.
  • Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.
  • Coordinate or maintain office tracking systems for correspondence or follow-up actions.
  • Research information in the municipal archives upon request of public officials or private citizens.
  • Perform contract administration duties, assisting with bid openings or the awarding of contracts.
  • Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.
  • Represent municipalities at community events or serve as liaisons on community committees.
  • Serve as a notary of the public.
  • Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.
  • Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.
  • Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.
  • Develop or conduct orientation programs for candidates for political office.
  • Provide assistance with events, such as police department auctions of abandoned automobiles.
  • Prepare reports on civic needs.
  • Record and maintain all vital and fiscal records and accounts.

  • Tools & Technology:

  • Ballot marking devices
  • Ballot marking systems
  • Computer laser printers
  • Copy machines
  • Dictating equipment
  • Digital audio recorders
  • Digital data input scanners
  • Document shredders
  • Electric typewriters
  • Laser facsimile machines
  • Mechanical lever voting machines
  • Multiline telephone systems
  • Notary public seal presses
  • Notary public stamps
  • Optical scan equipment
  • Personal computers
  • Printing calculators
  • Punch card voting systems
  • Touchscreen vote recording equipment
  • Data entry software
  • Data Technologies Summit
  • Email software
  • Microsoft Access
  • Microsoft Excel
  • Microsoft Office software
  • Microsoft Outlook
  • Microsoft Word
  • Work scheduling software


  • office and administrative support


    industry stats

    SOC: 43-0000

    Total Employed: 21,846,420

    Average Annual Salary: $36,330